Q. How do I order wired internet services for my booth space?
A. Please CLICK HERE for the form

Q. How do I order audio visual services for my booth space?
A. Please CLICK HERE for the form

Q. What are the shipping instructions for items sent to/from the Hilton Waikoloa?
A. Hilton Waikoloa Village Resort Delivery and Shipping
Shipments may not arrive prior to one-week before the RRS Annual Meeting (Sunday, October 9, 2016 for a start date of Sunday, October 16, 2016). 
Exhibitors should complete appropriate shipping forms (FEDEX, UPS, DHL, etc) and affix to each parcel being shipped out. Please note  on the label the following information.

Sef Taufa- Senior Events Manager
Hilton Waikoloa Village
69-425 Waikoloa Beach Drive
Waikoloa, HI 96738
Hold for: (Guest's Name, Organization/Company Name)
Radiation Research Society
Number of boxes (Ex: Box 1 of 2 and Box 2 of 2)


To ship from the hotel the Hilton Waikoloa Village Utilizes FedEx Express or UPS,, exhibitors should complete appropriate shipping forms and affix to each parcel being shipped out. Please note  on the label -  SHIPMENT FROM: (insert) Hilton Waikoloa Village, 69-425 Waikoloa Beach Drive, Waikoloa – HI 96738.  Shipping agents will NOT accept any other address and will not accept delivery if otherwise. Please see Executive Business Center for pick-up and delivery schedules. A Freight-Forwarding Form should be obtained from the resorts Catering/Even Manager (please ask Audrey Rinehard or Katie VanNatta once on-site) and completely filled out for shipping.

All parcels must be properly packed, sealed and labeled with the recipient’s name and address.
A fee of $100.00 per hour, two (2) hours minimum will be assessed for boxes not packed and forms not completed.
Any loose boxes will be charged $2.00 each.
Wrapped pallets or freight over 250 lbs will be charged $50.00 each.
Scheduled pick up time should be arranged with Catering Manager.
The hotel does not provide 24-hour security. Please consider this when planning your exhibit material for the conference.
The Hotel does not accept any liability for equipment, goods, displays, or other materials, which arrive unmarked or fail to arrive at the hotel. The Group is responsible for insuring its property for loss or damage.

380 Ice Center Lane, Suite C | Bozeman, MT 59718 | 1.877.216.1919

Member & Exhibitor Services: Audrey Rinehart
1.877.216.1919  |  audrey@radres.org