Amended December 1, 2011
ARTICLE I – Name
The name of the Organization shall be the Radiation Research Society.
ARTICLE II – Objectives
The objectives of the Society shall be:
1. To promote original research in the natural sciences relating to radiation.
2. To facilitate integration of different fields/disciplines in the study of radiation effects.
3. To promote the diffusion of knowledge in these fields.
ARTICLE III – Members
1. The membership of the Society shall consist of Full Members, Associate Members,
Scholars-in-Training, Emeritus Members, Corporate Members, and Institutional
2. Full Members. There shall be elected to full membership only such persons who have
contributed either two or more peer-reviewed research publications or made some other
substantial and meritorious special service to the natural or population sciences. The
fulfillment of these qualifications shall be determined by examination of the membership
application and the published works of the applicant. Applicants for full membership in
the Society must be nominated by a Full or Emeritus member of the Society. The rights
and privileges of Full Members include voting, holding office, subscribing, and publishing
in the Society publications at favorable rates.
3. Associate Members. Applicants that do not meet the requirements for full membership or
another membership category, but whose interests and endeavors are otherwise aligned
with the objectives of the Society, shall be elected as Associate Members of the Society.
The fulfillment of these qualifications shall be determined by examination of the
membership application and the published works of the applicant. Applicants for
associate membership in the Society must be nominated by a Full, Emeritus or
Associate member of the Society. Associate Members have all privileges of Full
Members except that they may not vote or hold office.
4. Scholars in Training. Pre-or postdoctoral students may be elected as Scholars in
Training. Membership as a Scholar in Training is limited to six years, but may be
extended indefinitely by petitioning the Membership Committee. The fulfillment of these
qualifications shall be determined by examination of the membership application.
Applicants for Scholar in Training membership must be nominated by a Full, Emeritus or
Associate Member of the Society. Scholars affiliated with an Institutional Member may
be nominated by that Institutional Member. Scholars in Training have all the privileges of
Full Members except that they may not vote or hold office.
5. Emeritus Members. An Emeritus Member fulfills the requirements for a Full Member, but
has become Emeritus or retired at his/her own institution. He/she has all the rights and privileges of Full Members and pays no dues.
6. Corporate Members. Any corporation or business interested in the goals and mission of
the RRS may be elected a Corporate Member. Corporate Members may not vote or hold
7. Institutional Members. Academic Departments or Institutes may be elected as
Institutional Members. Institutional Members may not vote or hold office in the Society.
An Institutional Member may subscribe to the Society’s publications only at the
institutional rates. Institutional members may sponsor pre- and postdoctoral students
from their institution for membership as Scholars in Training without an additional fee
levied on the student. There is no limit to the number of students that can be so
8. Member Discipline. Each member shall select one of the four primary disciplines of the
radiation sciences (biology, chemistry, medicine, physics) to be used for matters where
one of these four disciplines is specified (e.g., voting, holding office, service on Editorial
Board or committees, etc.). Selection will be made at the time of election to membership
or with any change in membership type. Additonally, an opportunity will be provided
annually, at the time of payment of annual dues, for the members to change their
ARTICLE IV – Management
1. The affairs of the Society shall be conducted by its members through their elected
Officers, Council, and Board of Editors.
2. It shall be the guiding principle of the Society, its Officers, Council, and Board of Editors
to provide equal opportunities to all branches of the radiation sciences in the conduct of
the affairs of the Society by ensuring their appropriate representation on the Council,
Board of Editors, and Committees.
3. The Officers shall be a President, a Vice-President/President-Elect, a Vice-PresidentElect, a Secretary-Treasurer, and an Editor-in-Chief, and every third year, a SecretaryTreasurer-Elect.
4. The Council shall consist of the current Officers, the most recent Past President, and ten
elected Councilors. The fields/disciplines of physics, chemistry, biology, and medicine
shall be represented on the Council each by one Councilor from that discipline, elected
expressly for this purpose by eligible members in the same field/discipline, as described
in Article III.8. The remaining six Councilors shall be elected by the entire eligible
membership to represent the membership at large. Each Councilor shall be elected for a
three-year term. No councilor completing a three-year term shall be elected or appointed
as a Councilor until at least one year after the completion of the term.
5. In the event that a Council seat is vacated, the Council shall appoint a temporary
Councilor to serve until the next election is held. The Councilor elected at this time shall
serve for the unexpired term of the Councilor elected to office.
6. The Board of Editors shall have charge, as designated by the Council, of all publications
of the Society. The Board of Editors shall consist of the Editor-in-Chief, and at least eight Members, appointed expressly to represent the fields of physics, chemistry, biology, and
medicine, each by two Members from those disciplines. Each Member of the Board of
Editors (except the Editor-in-Chief) shall be appointed annually by Council, and shall
typically serve for four years.
7. The Editor-in-Chief may be appointed by the Council or elected by the Society
membership, at the discretion of the Council, for a three-year term. In either case,
he/she may be re-appointed or re-elected for additional three-year terms.
8. The Vice-President-Elect shall be elected for a term of one year, at the conclusion of
which he/she shall automatically assume the office of Vice-President/President-Elect.
The Vice-President/President-Elect shall serve a term of one year, at the conclusion of
which he/she shall automatically assume the office of President. The President shall
serve a term of one year, at the conclusion of which he/she shall automatically assume
the office of Past-President and serve for one year. The Past-President may not run for
the office of Vice-President-Elect until at least one year after completing his/her term.
9. It is strongly encouraged that the succession of the Presidency shall rotate through the
four primary disciplines and at-large, to be accomplished by the election of a VicePresident-Elect from a specific discipline/field. The order of rotation is chemistry, biology,
medicine, physics, and at-large; the order of rotation is maintained regardless of whether
a candidate from the scheduled discipline is elected in a specific year.
10. The Secretary-Treasurer-Elect shall serve for a term of one year, following which he/she
shall serve a three-year term as Secretary-Treasurer. The Secretary-Treasurer may be
re-elected for one additional three-year term. \
11. Removal of Officers and Councilors. Any Officer or Councilor may be removed by a
three-quarters (3/4) vote of the Council, whenever in their judgment the best interest of
the Society will be served thereby. Such action by Council shall require confirmation by
a vote of the entire voting membership, which shall be initiated as soon as possible but
no later than two (2) weeks after the Council decision. A period of two (2) weeks will be
allowed for voting. Confirmation requires a vote for removal by not less than two-thirds
(2/3) of the Members voting. Removal is effective once notice of the confirmation has
been distributed to the membership
ARTICLE V – Elections
1. Elections of Officers and Councilors shall be conducted either by mail or electronically.
The election process and its method of delivery shall be approved by the Council. Not
less than 18 weeks before the Annual Meeting, the Secretary-Treasurer shall distribute to
each Member a request for nominations, specifying the vacancies to be filled. Within
fourteen weeks before the Annual Meeting, all nominations shall be received by the
Secretary-Treasurer who shall transmit all those that are valid to the Nominating
Committee. A person is nominated by the Membership if he/she is named by at least 10
Members. The Nominating Committee shall present at least two candidates for each
vacancy, excepting only the office of Editor-in-Chief. The Committee may nominate
candidates for each office in addition to those nominated by the Membership. All
candidates must meet requirements for membership status and discipline, if applicable.
The names of all valid candidates shall be transmitted to the Secretary-Treasurer who
shall have an election ballot prepared including all candidates of both categories and a
blank space for each vacancy to provide for write-in candidates. The Secretary-Treasurer
shall distribute the official ballot to each eligible Full or Emeritus Member not less than
twelve weeks before the Annual Meeting. To be valid, each ballot must be properly
marked and received by the Secretary-Treasurer not less than eight weeks before the
Annual Meeting. The Secretary-Treasurer shall supervise the validation and counting of
all ballots In case of failure to secure a majority for an Officer or Councilor, a run-off
election will be held. The Secretary-Treasurer shall have a run-off election ballot prepared
containing for each such position the two candidates having the highest number of votes.
The Secretary-Treasurer shall distribute the official run-off ballot to each eligible Full or
Emeritus Member not less than six weeks before the Annual Meeting. To be valid, each
run-off ballot must be properly marked and received by the Secretary-Treasurer not less
than two weeks before the Annual Meeting. The Secretary-Treasurer shall supervise the
validation and counting of all run-off ballots. The results shall be reported to the
membership no later than at the Annual Meeting.
2. If a vacancy in any elective office or position, except that of President, VicePresident/President-Elect, Secretary-Treasurer, or Editor-in-Chief occurs between Annual
Meetings, the Council shall appoint an interim successor for a term expiring at the time of
the business session of the next Annual Meeting. The vacancy will then be filled following
the usual processes for such appointments. If a vacancy occurs in the office of President,
the Vice-President/President-Elect shall act as President until the next election is held. If
a vacancy occurs in the office of Vice-President/President-Elect, the Vice-President-Elect
shall act as Vice-President/President-Elect until the next election. If a vacancy occurs in
the office of Vice-President-Elect, both a Vice-President/ President-Elect and a VicePresident-Elect will be chosen at the next election. If a vacancy occurs in the office of
Secretary Treasurer, the Secretary-Treasurer Elect (if already elected) shall act as
Secretary-Treasurer. If a vacancy occurs in the office of Editor-in-Chief, the Council shall
appoint an interim successor for a term expiring at the time of the business session of the
next Annual Meeting. At the discretion of the Council a special election may be
conducted to fill a vacancy. Individuals elected to fill a vacancy via a special election shall
serve for the remainder of the original term.
3. Members of the Board of Editors shall be appointed or removed by simple majority vote
of the Council on recommendation by the Editor-in-Chief.
ARTICLE VI – Duties
1. The duties of the President, the Vice-President/President-Elect, the Past President, the
Secretary-Treasurer, and the Editor-in-Chief are those customarily performed by such
officers, unless otherwise directed by the Council. The Vice-President-Elect assures a
smooth presidential succession, and, with the Past President, both assist the VicePresident/President-Elect in the organization of the Annual Meeting, and serves as
otherwise directed by the Council. These six individuals, plus a Secretary-TreasurerElect every third year, shall constitute the Executive Committee. The Executive
Committee will be responsible for the day-to-day operations of the Society. Council may
delegate to this committee such powers and authority as it sees fit. Decisions of the
Executive Committee that are not pre-authorized by the Council are subject to final
approval by the Council.
2. The duties of the Council shall be:
(a) To serve as the Board of Directors of the Corporation.
b) To administer all funds of the Society and to make appropriations for the necessaryexpenses of the Society.
(c) To establish annually the dues for members.
(d) To take such action as seems desirable and appropriate to promote the objectives of the
Society. In performance of these actions Council shall follow commonly accepted
principles of leadership, including but not limited to ethics, confidentiality, conflict of
interest, and professional conduct.
(e) To appoint a membership committee consisting of one member representing physics,
one chemistry, one biology, one medicine, and 2 at-large. The membership committee
shall examine the eligibility of applicants for membership and to report its findings to the
Society consistent with the instructions given in the By-Laws.
(f) To appoint a Nominating Committee consisting of one member representing physics,
one chemistry, one biology, one medicine, and 2 at-large. Each Member of this
Committee shall be appointed for a one-year term only, but he/she may be reappointed.
(g) To establish and foster representative publications as they become desirable.
(h) The Council may, if it deems necessary, appoint an Executive Director with appropriate
compensation to assist in handling the affairs of the Society.
(i) To appoint such other committees as are necessary and charge them with specific
ARTICLE VII – Quorum
Eight voting members of the Council shall constitute a quorum. Fifty Members shall constitute a
quorum for all business meetings of the Society.
ARTICLE VIII – Amendments
No part of this Constitution shall be amended or annulled except by formal proposal of an
Amendment, followed by opportunity for discussion at an Annual Meeting and by a ballot
conducted either by mail or electronically. Proposal of an Amendment may be made on behalf
of the Council, or by petition to the President signed by at least ten Members. The SecretaryTreasurer shall distribute the proposed Amendment to all Members of the Society no less than
three weeks before an Annual Meeting, and opportunity shall be given for discussion in the
meeting. Not more than eight weeks after this meeting the Secretary-Treasurer shall again
distribute the Amendment in its final form to all Members of the Society, accompanied by a
ballot for voting on each amendment, either separately or as a composite, by all Full or Emeritus
Members. To be valid, each ballot must be properly marked and received by the SecretaryTreasurer within four weeks of the time of distribution. The Secretary-Treasurer shall supervise
the validation and counting of all ballots. The Secretary-Treasurer shall promptly report the
outcome to the Council and the membership. Adoption of a proposed Amendment shall require
the affirmative votes of not less than two-thirds of the Members voting and shall become
effective as soon as the Secretary-Treasurer distributes the results to the membership.